Staying on top of vehicle usage and maintenance is a crucial part of fleet management. Here’s how you can effectively manage the usage of company vehicles.
Fleet management can be a difficult task to cover as a business owner. Understanding how to operate a fleet of vehicles can mitigate risks and costs associated with mishandling.
One of the most important aspects of fleet management is staying on top of usage and maintenance. Here’s how you can effectively maintain and manage the usage of company vehicles.
When it comes to managing a fleet, understanding what goes into the standard policies and procedures is half the battle. For starters, written policies should be clear and concise, outlining the expectations of both the employer and employee. For example, clarify prerequisites, like having a valid driver’s license and a clean driving record to drive a company vehicle. Additionally, record company obligations, such as promising an insured vehicle to employees who are eligible to drive one and taking care of regular maintenance.
Ensure safety and cut down on risk by keeping a maintenance schedule. This way, you can prevent issues before they even happen. Most vehicles need to be checked every six months for routine maintenance, such as tire inspection and rotation, brake checks, and oil changes.
Employees with a company car should be educated on the vehicle and policies in place. You don’t want employees unaware of certain rules or unsure of how to respond in a situation, such as a fender bender.
A well-trained driver will know company safety guidelines by heart, reducing risk and cutting down on preventable mishaps.
Fleet management software automates processes like vehicle tracking and driver monitoring. Forbes has a list of several fleet management software companies with the highest ratings. Fleetio, for example, makes the list for its affordable monthly pricing, while Azuga takes the cake for its AI capabilities.
Keep an eye on the cost of ownership to make sure you aren’t paying a pretty penny for an aging vehicle.
The average annual cost for the management of 10 vehicles is $6,186. Here’s a breakdown of what you can get out of fleet management software:
Make sure you’re not under-inspecting (or over-inspecting) a vehicle, as this can lead to increased costs and maintenance issues. Depending on the make and model, one car may need more maintenance than another in the same fleet. Through proper fleet analysis, you will know whether it’s time to dispose of a vehicle or if it just needs a tune-up.
Sometimes the cost of keeping a vehicle in operation eats up more money than its worth. Keep an eye on the cost of ownership to make sure you aren’t paying a pretty penny for an aging vehicle. Understanding market trends and where a vehicle is at in its lifespan is crucial in determining when to move on to a new one.
Data is nothing without action, which is why long-term analysis is necessary for growth. Referring back to data collected over time can help you make decisions that affect the future of your business, such as implementing route changes or improving maintenance protocols.
Look for recurring patterns, and avoid getting stuck on just one data set. In other words, keep your eyes on the bigger picture.
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Published May 30, 2023
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